The One-Click Verification Pack for Your Verifier
When your verification visit is booked, your verifier will ask to see the records your Food Control Plan or National Programme requires. KitchenSorted assembles them for you: pick the date range, and every temperature log, supplier delivery, training record and corrective action comes out as one PDF — each entry dated and showing who did it.
Included in Verification-ready (NZ$390/yr + GST) — or a one-off pack for NZ$99 + GST.
What happens to your records at a verification visit?
At a verification visit, the verifier views the records your plan or programme requires you to keep, and asks you and your staff questions to check you understand how your Food Control Plan or National Programme works in practice. Afterwards you receive a written report confirming the verification outcome and any corrective actions, along with the invoice for the visit. That process is described on MPI's Getting your food business verified page.
The records review is the part you can prepare for in advance. The verifier isn't trying to catch you out — they need to see that the checks your plan requires actually happened, on the dates they should have, done by someone identifiable. Records scattered across a ring binder, a whiteboard photo roll and three spreadsheets make that slow; records assembled in date order make it quick.
New to the process? Start with our guide: what happens at a verification visit.
What records should you give your food verifier?
Have ready every record your plan or programme requires, for the period since your last verification. For a Simply Safe & Suitable template business, MPI's Record keeping guidance (February 2026) lists the mandatory records — here is the core set KitchenSorted puts in your pack (some records, like traceability when importing or self-supply water tests, apply only if you do those activities):
- Daily fridge/chiller temperature checks — the temperature of the food, dated, with who checked it
- Trusted supplier deliveries — supplier, type and quantity of food, temperature at receipt where applicable
- Staff training records — who was trained, when, what was covered, signed off
- Staff sickness — who was sick, and when
- Equipment and facilities maintenance — including calibrating your own thermometer
- When something goes wrong — what happened, how you fixed it, and how you'll prevent it (your corrective actions)
- Customer complaints — when one occurs
- Proving-your-method and batch checks — for higher-risk processes like cooking poultry or minced meat, cooling, reheating and sous vide
Some records — daily cleaning results, opening and closing checks, thermometer calibration results — are optional under the same MPI guidance. If you keep them (KitchenSorted makes it easy), they go in the pack too: optional records still make the review faster, because the evidence is simply there.
The legal spine: 4 years, dated, attributable
The Food Regulations 2015 set two duties that shape what a verifier expects to see. First, every record must be kept for at least 4 years after the date it was created — regulation 36 for Food Control Plan businesses, regulation 81 for National Programme businesses. Second, every record of an activity must state the date (and time where appropriate), describe the result, and name or otherwise identify who did it — regulations 37 and 82.
KitchenSorted captures exactly those fields on every entry: each log is stamped with the date and time, records the result, and identifies the person who made it. That's not a design flourish — it's the structure regulation 37 asks of a record, applied automatically so nobody has to remember to initial a page.
The 4-year retention duty sits with you as the operator, and paper records or exported files satisfy it just as well as an app does. More on how it works: how long you must keep food safety records in NZ.
One click, one PDF, everything your verifier asked for
When your verifier tells you the period they want to review, pick that date range in KitchenSorted and generate the pack. What comes out is a single PDF containing:
Cover summary
Your business and site details, the date range covered, when the pack was generated, and a contents overview so the verifier can navigate it in seconds.
Temperature logs
Every fridge, chiller and cooking check in date order, with out-of-range results flagged and linked to what was done about them.
Supplier deliveries
Goods-in records showing supplier, food type and quantity, and temperature at receipt where applicable.
Corrective actions
Every "something went wrong" entry — what happened, the fix, the prevention — attached to the log that triggered it.
Training & sickness
Staff training records with dates and sign-offs, plus the sickness log for the period.
Maintenance & extras
Equipment maintenance and thermometer calibration entries — and any optional records you keep, like daily cleaning results.
Every entry in the pack carries its date, time, result and the name of the person who recorded it. Print it, email it ahead of the visit, or hand over a tablet — whatever your verifier prefers. See everything KitchenSorted records.
Why a tidy pack saves real money
Verifiers and councils set their own fees and bill by the hour. MPI's own indicative figure is $115 to $210 an hour plus travel fees. As a council example, Kāpiti Coast District Council's 2026/27 fee schedule sets a $760 deposit covering the first 4 hours of a Food Control Plan verification, then $190 an hour after that.
At those rates, every minute the verifier spends waiting while you hunt through a ring binder for last winter's delivery records is a minute you're paying for. A pack that opens to a contents page, runs in date order and shows who did what shortens the records-review part of the visit — the part that's entirely within your control.
To be clear about what a pack can't do: the verification outcome, and how often you're verified, are always the verifier's call based on what your records and your practices actually show — no software can promise either. What a pack changes is how long the paperwork takes. On how frequency is set (and how good outcomes affect it), see how often food businesses are verified in NZ.
Two ways to get the pack
Verification-ready plan
NZ$390/yr + GST
- Unlimited verification packs, any date range
- 4 years of history visible in the app
- Reminders so daily checks don't get missed
One-off pack
NZ$99 + GST
- A single downloadable pack, no subscription
- Ideal when a visit is booked and you just need the PDF
- Credited toward Verification-ready if you upgrade within 60 days
Neither is legally required — 4 years of history, verification packs and reminders live in the paid plan, and your free-plan records are never deleted: they unlock in full when you upgrade. The retention duty is yours as the operator, and paper records or exports satisfy it too. Full pricing details.
Verification pack FAQs
Sources & review
- MPI: Getting your food business verified
- MPI: Record keeping guidance, February 2026 (PDF)
- MPI: Forms and documents for Food Act plans and programmes
- Food Regulations 2015 (regs 36–37, 81–82)
- MPI: Steps to National Programme 2 (indicative verifier hourly rates)
- Kāpiti Coast District Council: Environment and health fees 2026/27
Reviewed on 2 August 2026 by the KitchenSorted team. Regulatory pages are re-reviewed quarterly, and immediately when MPI announces template or policy changes. Spotted something out of date? Tell us.
This page is general information, not legal or food-safety advice. Always confirm requirements with MPI, your registration authority, or your verifier.
Be Ready Before the Verifier Books In
Start free today — the records you keep now are never deleted, and the one-click pack is there the moment you need it.