The Food Control Plan App for NZ Food Businesses
A Food Control Plan app keeps the daily records your registered FCP requires — fridge and freezer temperatures, supplier deliveries, staff training and sickness, corrective actions — dated, initialled and ready to show your verifier. KitchenSorted does exactly that, free, on the phone already in your kitchen.
Free forever for the daily diary. No credit card. No hardware.
What records does a Food Control Plan app need to keep?
MPI's Record keeping guidance (February 2026) maps exactly which records a Simply Safe & Suitable template business must keep and which are optional. The mandatory set is smaller than most operators think — and some records people obsess over are actually optional:
Mandatory records
- Daily fridge/chiller temperature checks (the temperature of the food)
- Trusted supplier deliveries — supplier, food type and quantity, temperature at receipt where applicable
- Staff training records (who, date, what was covered, signatures)
- Staff sickness (who was sick, and when)
- Equipment maintenance — including calibrating your own thermometer
- When something goes wrong: what happened, how you fixed it, how you'll prevent it
- Customer complaints (when one occurs)
- Proving-your-method and batch checks for higher-risk processes (cooking poultry or minced meat, cooling, reheating, sous vide, and similar)
Optional (but worth having)
- Daily cleaning results — MPI says recording how and what you clean is optional
- Opening and closing checks
- Allergen information records
- Thermometer calibration results (doing the calibration is required; logging the numbers is optional)
Optional doesn't mean useless: a verifier reviewing your records moves faster when the evidence is there. It just means nobody should scare you into thinking you're breaking the rules without them.
Every record must be accurate, legible, dated, identify who did it and be available when your verifier or MPI asks (regulations 37 and 82), and be kept for at least 4 years (regulations 36 and 81, Food Regulations 2015).
Can you keep Food Control Plan records in an app?
Yes. MPI's February 2026 record-keeping guidance explicitly lists digital methods as acceptable ways to keep your records — spreadsheets, Google Sheets and Docs, online forms like Jot Form, online storage you can reach from your phone, even photos of a whiteboard. MPI doesn't endorse any product (including this one); it describes the methods generically. What matters is that the records are accurate, dated, attributable and available for 4 years.
The difference between DIY spreadsheets and a purpose-built Food Control Plan app: KitchenSorted already knows what an FCP record needs — every entry captures the date, time, result and who did it (the exact things regulation 37 requires of a record), flags out-of-range temperatures for a corrective action on the spot, and assembles everything into a one-click verification pack when your check comes around.
More detail: Can I keep my food safety records digitally in NZ?
How KitchenSorted covers each FCP record
Temperature logs
Fridge, freezer and cooking temps in a few taps, with out-of-range flags and corrective actions attached to the entry.
Goods-in & suppliers
Deliveries recorded as they land — supplier, food, quantity, temperature — plus a trusted-supplier directory.
Training & sickness
Staff training records with dates and sign-off, and a sickness log for who was off and when.
Corrective actions
When something goes wrong: what, the fix, and the prevention — linked to the log that triggered it.
Cleaning records
Optional under MPI's guidance, loved by verifiers: daily and deep cleans ticked off and dated.
Verification pack
Every record above, assembled into a dated PDF for the period your verifier asks for. One click.
Food Control Plan app FAQs
Sources & review
- MPI: Record keeping guidance, February 2026 (PDF)
- MPI: Forms and documents for Food Act plans and programmes
- Food Regulations 2015 (regs 35–37, 81–82)
Reviewed on 2 August 2026 by the KitchenSorted team. Regulatory pages are re-reviewed quarterly, and immediately when MPI announces template or policy changes. Spotted something out of date? Tell us.
This page is general information, not legal or food-safety advice. Always confirm requirements with MPI, your registration authority, or your verifier.
Keep Every FCP Record in One Place
Start with the free diary today — upgrade only when you want the verification pack and 4 years of history.